Contract rate sheets are often time consuming when done manually on documents like Word and Excel sheets. Apart from being time-consuming, they are even not organized for multiple partners on different commission models and payment terms. Word documents and Excel sheets that have to be manually created for this purpose have no clear communication method for both parties (agents and admins) and are not management friendly with impending human error.
All areas of the travel industry, from bigger chains to small businesses, face this issue of creating and managing contract rate sheets for appropriate production. At TravelSoutions, we understand this frustrating process in operations and drove our best talent into fixing the issue by creating a solution called the Contract Rate Manager. TravelSolutions is the best at automating client business processes in Travel Technology, creating efficient working solutions for all travel industry problems. Excelling in hotel websites, booking engines, and hotel content writing of every form, we consistently satisfy our customers in the hospitality business every day.
Our Contract Rate Manager system is straightforward and easy to use. It’s an all in one management system that affect business relationships positively, letting them grow and communicate with each other easily. The system creates and maintains multiple contracts between you and your agents and partners, communicates agent requests, and even processes contract renewals. The organization and ease of use of the Contract Rate Manager system takes 65% of your contract management workload right off your plate.
Here are some exclusive features of the Contract Rate Manager. Additional enhancement features can be added with any Customized Solution!
The business is offered to set up its most accurate and up-to-date information in the system. Partners and agents should also supply their information in their respective profiles once the business profile is uploaded.
Set your operation profiles by their location(s). This system supports both small and big businesses.
Contract rates can be defined by the usual 3-4 seasons but the system is flexible for as many as 8 seasons to keep your rate sheets properly organized.
Manage the details of your main room profiles such as room name, supporting photos, occupancy guidelines and other great features or important notes for your guests.
Create and develop tour packages directly on the system for inventory. Add the title, description, photos, policies, and all relevant information about the tour package in this set-up page.
Easy to use rate management allows you to strip the information from previous room/tour profiles and seasons to add supplemental rates and cost details.
Set-up agent profiles and designate their accessibility to the system. Define certain property details to share with these agent profiles.
Easy and quick Contract Management for instant contract creation. Select your agent, a specific property, and define commission type from NET, Commissionable, or Rack Rate, and provide commission percentage details. Finally set the start and end date and the module will create a complete contract based on this information.
Designated Admins are allowed to simply edit or delete any contract for ease of management.
With a direct chat built into your dashboard, easily keep track of messages with your agents and contract renewal information straight from the system.
Give your agents direct access to useful guides and promotional materials by uploading the content instantly or by providing links to the information.
A built-in notification system announces any changes or showcases any new activity on the board. It serves as a reminder to both parties on contract statuses and other urgent messages.
Need help getting started? Don't worry, TravelSolutions will help you in every step.
Keep track of all your agents on one screen with a dashboard made specifically for agent-related information such as contract status (active, expiring, or expired), report generators and data compilations.
Agents are able to view the properties allowed per admin and can also see the contract status for the property. If he/she wishes to obtain a contract, a request can be generated that directly notifies the admin. This notification sums the request with contract details, agent, and contract rates.
The created tour packages are listed in view for all agents and admins with detail on dates, location, and other pertinent information. Agents are able to request the tour packages and a notification similar to property list will be displayed for the admin's approval.
Active contracts are available to view with details and key information on the agent dashboard. PDF versions of the contract rate sheets can be downloaded along with other details added in by admin at the property/room/tour package level.
Two-way chat system for agents and admin communication. Allows for offline messaging for admin or agents to view when they next come online.
Agents can be allowed to view available downloads per each property.
Profile and password editing is enabled for agents to adjust or change these features for accuracy or enhanced security.
